Bell tent hire terms & conditions for
wedding & events

1.CONDITIONS

We have a minimum order of 3 Bell Tents for weddings, which need to be paid for if numbers are not met.

A refundable deposit of £500 is payable on booking.

Cancellation of the entire booking will result in 100% of the hire deposit being forfeited. You may wish to obtain travel insurance to cover this.

The deposit also covers damage or extra cleaning that may be required. This will be returned within seven days of the event ending.

2.SITE

(a)The Hire charges are based on the assumption that the site is a flat level firm ground with easy access for motor transport, and that no drains, cables or other services are buried beneath the surface or otherwise concealed. The Hire charges do not include any making good or repairing of damage to the site.

(b) The Hirer is required to provide Ysella with either a plan showing the position in which the tents or equipment are to be erected or should have a representative on the site for that purpose. In the absence of a plan showing the position in which the tents or equipment are to be erected Ysella will erect the tents or equipment where they deem appropriate and shall be deemed to have completed the contract.

(c) The Hirer should never presume that any other equipment is included in the Hire other than what is specific to their booking.

(d) The Hirer is required to select a site that is not susceptible to bogginess or has poor drainage. Any flooding caused is the responsibility of the Hirer.

(e) The Hirer must ensure that any obstructions to the site are removed before Ysella arrives. This includes plants, shrubs, trees, vehicles and other materials. Ysella reserves the right to apply a discretionary surcharge if obstructions prevent work from commencing.

(f) The Hirer must consider and is responsible for making suitable arrangements for access by people with disabilities and emergency services.

(g) Appropriate provision of parking must be supplied and all parking costs (if any), must be paid for by the Hirer in advance of Ysella arriving on site.

5.PAYMENT

Payments must be made in accordance with the terms stated in Ysella's quotation or booking page.

6.LOSS OR DAMAGE

(a) The Hirer shall during the period of Hire be responsible for the maintenance and safe custody of Ysella's equipment from completion of erection until dismantling.

(b) The Hirer must be satisfied with the equipment before use and should notify Ysella of any miscounts, incorrect deliveries or unacceptable equipment before use.

(c) The Hirer shall leave the Equipment in a clean and tidy state, a reasonable surcharge will be applied for cleaning if it is not and will be deducted from the deposit and / or charged directly to the Hirer.

7.INSURANCE

The insurance provided by the Company covers the equipment against: Theft, Vandalism, Fire and explosion, Storm and tempest.

8.EXCLUSIONS FROM INSURANCE

Exclusions include but are not limited to:

(a) Furniture

(b) Insurance excess – The insurance cover excludes the first £250 of any claim and this is payable by the Hirer.

(c) Cover only applies to equipment that is delivered by Ysella and does not include any equipment provided by a sub-contractor.

(d) Disappearance, Unexplained or inventory shortage

(e) Consequential Loss

(f) Acts of fraud or dishonesty by any party to whom the property insured has been entrusted or hired.

(g) Any breach of the Ysella's terms and conditions as herein stated will negate the insurance policy

(h) The Hirer is to keep the Equipment on site at all times and not attempt to move the equipment to any other location without Ysella's prior written consent.

9. THE HIRERS RESPONSIBILITY

(a) The Hirer should not enter the equipment whilst Ysella is erecting it.

(b) The Hirer should keep any part of a tent completely closed and secure while not in use during the period of Hire.

(d) The Hirer is advised not to use any lighting, heating, cooking or other gas or electrical appliances of any kind, other than what is provided for and appropriate to use, inside Ysella's tents without the previous consent in writing. No cooking or use of gas appliances of any kind should be used inside the Ysella's tents. Any electrical appliances are used entirely at the Hirers own risk. Insurance cover only applies to equipment that is delivered by Ysella.

(e) Any naked flames used on site in proximity to the tent are entirely at the Hirers own risk.

(g) No animals are allowed inside Ysella's tents, without the previous consent in writing.

(h) No smoking or vapping of any kind is strictly not allowed inside Ysella's tents.

(i) The Hirer agrees that Ysella, its Agents, Officers or Employees, accept no liability for any personal injury or damage to any persons or property suffered during the period of your usage. Your statutory rights are not affected.

(j) Barbecue equipment or open fires outside are to be placed a minimum of eight feet from the tent and not left unattended whilst in use.

(k) In certain circumstances, such as the use of private land, The Hirer is responsible for giving notice to or obtaining permits from any authorities who are or may be concerned and must take application where necessary to the Planning Authority, District Surveyor, Police, Fire Brigade and any similar authority or organisation. Any costs incurred in delays or modifications in the work arising from the absence or misrepresentation of all such necessary permissions and permits shall be payable. Where appropriate obtain a license from the Local Authority. Any requirements under the license must be notified to us in writing, at least 28 days prior to erection.

(l) The hirer will be responsible for any additional costs incurred to the company as a result of any booked equipment not being able to be erected/laid due to incorrect measurements, varying height levels or undisclosed site complications of which the company were not informed in writing.

(m) The hirer will be responsible for any costs incurred by the company due to changes being requested once the erecting of tents has begun.

9.ERECTION AND DISMANTLING

Ysella normally provides labour for the erection and dismantling and the cost thereof is included in the Hire charges.

10.FORCE MAJEURE

Ysella will not be liable for any: Act of God including but not limited to tempest, fire, flood, storm or natural disaster; War, civil war, sabotage or act of terrorism; Government sanction, Global Pandemic , embargo, import or export regulation or order; Labour disputes, including strikes, lockouts, boycotts or other industrial action; Failure in the transportation of equipment, machinery or personnel or in the provision of any utility including power, gas, water, or communication services.

While every effort will be made to carry out any booking accepted, however, the full performance of it is subject to variation or cancellation of cause beyond the control of Ysella. In the unfortunate occurrence that we have to cancel your camping event due to Force Majeure, including high winds (over 40mph) that make it impossible to set up, or heavy rain making the ground too wet to make the Equipment safe, we will offer a full refund. We have no control over the weather and we will always assess the situation for the safety of our customers. It is advised to have alternative accommodation options for extreme weather conditions.

11.CANCELLATION

Should the Hirer wish to terminate the booking then the following compensation rates will be charged to the Hirer. 100% of the Hire deposit.

12.ENTIRE AGREEMENT

This contract constitutes the entire agreement between Ysella and the Hirer. No verbal representations or arrangements are recognised by Ysella.

Nothing in this agreement shall exclude or in any way limit:

(a) either party’s liability for death or personal injury caused by its own negligence;

(b) either party’s liability for fraud or fraudulent misrepresentation; or

This agreement sets forth the full extent of Ysella's obligations and liabilities in respect of the equipment and its hiring to the Hirer. In particular, there are no conditions, warranties or other terms, express or implied, including as to quality, fitness for a particular purpose or any other kind whatsoever, that are binding on Ysella except as specifically stated in this agreement. Any condition, warranty or other term concerning the equipment which might otherwise be implied into or incorporated within this agreement, whether by statute, common law or otherwise, is expressly excluded

13. SPACE

5m requires a 7m area of flat grass.

6m requires a 8m area of flat grass.

A fire break of 1 metre is require between tents.

Please note it is your responsibility to ensure that there is enough space and a easy access for the tents to be erected.

If the carry point of parking (from our motor transport) to the erection of our tents is found to be greater than 10 metres a surcharge may be applied.

14. OTHER

All rubbish any recycling must be removed by the hirer or it will result in a cleaning charge

Vomit / urine found in tent will result in a minimum charge of £100 for the cleaning of the equipment we will send a cleaning bill for additional cleaning required.

The hirer accepts no responsibility or liablility for any damage or theft of any property left in tents or the duration of the hire period.

No candles or naked flames allowed inside tents .

The number of campers per tent is 5, no additional campers are permitted unless by prior arrangement with us.

I have read and agreed to Ysella's Terms and Conditions

Bell tent hire terms & conditions for wedding & events

Bell tent hire terms & conditions for
wedding & events